Outlook - POP3
Mailboxes configured for POP3 access are easy
to manage with the proper settings in place. To automatically manage your Inbox
through Outlook, open up the settings for your email account in Outlook, go
into 'More Settings…', and then to the 'Advanced' tab.
Here you can tell Outlook to remove mail from
our server after it is deleted, so that it does not pile up in your online
Inbox and cause slowness. Do this by de-selecting the option for 'Leave a copy
of messages on the server'. Or, if you work remotely by logging into your
account on the web, you can tell it to remove the mail after a number of days -
this will give you a window of opportunity to see your mail on the web before
Outlook removes it from our server.
If you use your Smarsh hosted email primarily
through the web, you can manage your Inbox by moving mail into any folder
besides the Inbox. The responsiveness of your mailbox can be acutely affected
by having a large Inbox, so cleaning it up is likely to make a noticeable
The fastest way to do this is by creating a
folder, either under the Inbox or in the main folder list, by right-clicking
the appropriate folder and choosing 'Create New Folder'.
From here you can move your entire current
Inbox into that folder by going to Manage Content > Move To Folder, and
selecting the folder you created. This can take some time, so you'll probably
want to do it while you're not actively emailing.